Travel – Requesting Airfare From Research Accounts

IMPORTANT – Please read this page in its entirety before requesting airline reservations.
ALL AIRFARE MUST BE MADE 20 WORKING DAYS PRIOR TO TRAVEL.

All airfare requests must be accompanied with an Acquisition Identification Form and a conference/seminar registration page or program invitation. Airline reservations will not be made without this information.

If possible fax your preferred itinerary from the Internet (i.e.travelocity.com, expedia.com, orbitz.com) with your requests. If the traveler sends pre-printed flight itinerary and that flight is available, TRUE will immediately book the reservation and purchase the ticket upon receipt. If no itinerary is faxed, TRUE’s Office Manager will email you the proposed arrangements and hold the reservations for 24 hours. You will need to respond via email with acceptance within 24 hours. Failure to accept will result in cancellation of the request. Upon acceptance, TRUE will purchase your flight and you will be emailed the itinerary and electronic ticket information.

If the traveler is not the authorized access for the account, it is the traveler’s responsibility to notify the authorized access of the expense before making the travel request.

TRUE will check account balances for funds verification prior to reservations. You will be notified if your available funds do not support the request.

All tickets are non-refundable once ticketed. TRUE is not responsible for any lost, misplaced or stolen tickets.

There is a $10.00 service fee per ticket that is charged to the department account.

Once ticketed, traveler is personally responsible for any additional fees imposed by the airline for reissue of a ticket. Any changes to the original ticket are done directly with the airline and are the responsibility of the traveler.

Please do not use this form for any expenses other than airfare. If TRUE is utilized for additional expenses for this trip, such as hotel, registration, etc., please complete the Acquisition Identification Form, upon confirmation of ticketed airfare.

Thank you for using TRUE Research Foundation for your research needs.

Please complete the Travel Request Form. Continue to Travel Form

TRUE EMPLOYEE’S ONLY:

Please complete the “CASH ADVANCE FOR TRAVEL FORM” for the following:

Food (per diem)

Luggage Handling (tips)

Transportation (Rental Car, Bus, Train, Cab, etc.)

Lodging

Please submit the Cash Advance for Travel Form at least ten (10) working days prior to your travel in order to ensure that we get your check to you on time.

POST TRAVEL - Once you have returned from your trip, please follow this guideline.

Please complete the “EMPLOYEE EXPENSE REIMBURSEMENT FORM” for all reimbursable expenses. All funds not used from the Cash Advance for Travel must be returned to T.R.U.E., at least ten (10) working days post-travel, with all related receipts. A receipt will be issued for returned funds, and a check will usually be issued within twenty (20) working days.